It's extremely important for your event to have an ease of
traffic flow through your event timeline. From your grand entrance, to
the last dance, you won't want to have to snake your way through tables,
(or in the case of a very large reception) travel back and forth across
a huge room.
1. Match your configuration to your timeline:
For example:
Looking
in from the main entrance: If your cake is located in the far left
corner of the venue, your wedding party table is right wall center, and
the dance floor is straight ahead toward the rear wall, you would be
best served by cutting your cake prior to your first dances. It allows
you to flow back toward your table (if needed) as you cycle through your
timeline. This gives the venue staff ample time to portion the cake for
your guests while you dance, and toss the bouquet/garter, and puts you
on the dance floor when open dancing begins.
Some venues will have
a tendency to place the DJ in a corner. In the worst cases we have
seen, placement of 20-30 feet from the dance floor with guest tables
between! Often this terrible configuration is done in an effort to make
the dance floor the center of attention, and while I agree with the
concept, the execution makes for an uncomfortable evening for the guests
at those tables.
Corner placement of the DJ is fine, assuming
that the placement allows the sound to radiate evenly through the room,
and has a balanced and primary focus on the dance floor. If this cannot
be achieved naturally, then consider an extended sound set up. Extended
sound set ups place additional speakers (with separate volume control)
strategically in the room.
2. NEVER PLACE TABLES BETWEEN THE DJ AND THE DANCE FLOOR.
They
say that typing in all caps is the equivalent of yelling... Well maybe I
am, but that is only because of how important it is to never do this.
Never allow your venue to do this. Never allow your planner to do this.
Did I say NEVER?
While this won't affect the reception during
dinner, it will when the party starts. Professional speakers put out
anywhere from 200-1000 watts RMS of sound with SPL's of 90 (a jack
hammer)-136 (rock concert) db. That's technical jargon for "the poor
folks sitting at these tables are at risk for an unpleasant night at
best, and hearing loss at worst."
Utilizing these two tips will
help you to insure a fun and memorable evening! For more ideas and
advice on planning, visit our website, and share your comments and
questions with us!
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